Charge Parts to Jobs & Work Orders

Charge Parts To Jobs and Work Orders

This API Charges parts to Jobs and Work Orders

WebMethod

GJRP88J – required

Option

scan – error scan only
update – Charge parts
Template – Get upload template

CompanyCode

required

SubledgerCode

required

DateOfRecord

Default = today

ChargeTo

Object specifying where the charge is applied (defaults shown):

Field	Description
`CompanyCode`	Default = `CompanyCode`
`SubledgerCode`	Default = `ARSubledgerCode`

AddTax

Y | N (default = Parts profile)

CreditTaxTo (applicable if AddTax = true)

default = Parts/Invoicing Parameters (read-only)

Field	Description
`CompanyCode`
`GLAccount`
`DeptCode`	Department code (returned as `DeptCode` in the result)
`SubAccount`	if applicable

errorsFound

returned result (read-only)

recordsProcessed

returned result (read-only)

pdfReport

default = false

pdfReportOut (applicable if pdfReport=true)

base64 encoded pdf (read-only)

LineItems

Field	Description
`WarehouseCode`	5 char
`AllocationType`	`AllocationType` = `J` \| `W` (required) • J – Job • W – W/O
`Allocation`	`AllocationType` = `J` \| `W` (required) • J – JobNumber • W – WorkOrderNumber
`PartNumber`	15 char (required)
`Description`	Required for Non-Inventory item, otherwise normally leave blank 30 char
`Cost`	4.3 (specify to override system, otherwise normally leave blank)
`CostItem`	Not required for WorkOrder
`CostType`	Required
`Qty`	5.2
`InstallDate`	YYYY-MM-DD
`NonSale`	Boolean • default = false
`Reference`	10 char

Serialized[] (serialized items only — nested array within each LineItem)

Field	Description
`SerialNo`	30 char (Not applicable for Non-Inventory item)
`Comments`	30 char (for serialized only)

{
        "WebMethod": "GJRP88J",
        "Option": "template",
        "pdfReport": false,
        "CompanyCode": "",
        "SubledgerCode": "",
        "DateOfRecord": "",
        "ChargeTo": {
               "CompanyCode": "",
               "SubledgerCode": ""
        },
        "AddTax": false,
        "LineItems": [{
                      "WarehouseCode": "",
                      "AllocationType": "",
                      "Allocation": "",
                      "PartNumber": "",
                      "Description": "",
                      "Cost": "",
                      "CostItem": "",
                      "CostType": "",
                      "Qty": "",
                      "Serialized":[{
                             "SerialNo": "",
                             "Comments": ""
                      }],
                      "InstallDate": "",
                      "NonSale": false,
                      "Reference": ""
               }]
}

example

{
    "WebMethod":"GJRP88J",
    "Option":"update",
    "pdfReport":"false",
    "CompanyCode":"01",
    "SubledgerCode":"AR",
    "LineItems":[{
         "WarehouseCode":"MAIN",
         "AllocationType":"J",
         "Allocation":"00-001",
         "PartNumber":"0100014",
         "CostItem":"00001",
         "CostType":"M",
         "Qty":"2",
         "Serialized":[{"SerialNo":"10"},{"SerialNo":"11"}],
         "InstallDate":"2024-10-07",
         "NonSale":"false"
      }]
}

result with error

{
    "errorsFound":1,
    "WebMethod":"GJRP88J",
    "Option":"update",
    "pdfReport":false,
    "CompanyCode":"01",
    "SubledgerCode":"AR",
    "DateOfRecord":"2024-09-23",
    "ChargeTo":{
      "CompanyCode":"JC",
      "SubledgerCode":"AR"
    },
    "AddTax":true,
    "CreditTaxTo":{
      "CompanyCode":"JC",
      "GLAccount":"00505",
      "DeptCode":"0005"
    },
    "LineItems":[{
        "WarehouseCode":"MAIN",
        "AllocationType":"J",
        "Allocation":"00-001",
        "PartNumber":"0100014",
        "CostItem":"00001",
        "CostType":"M",
        "Qty":2,
        "Serialized":[{"SerialNo":"10"},{"SerialNo":"11"}]
      }],
    "errors":["Job Cost Item does not exist for Job #00-001    "],
    "recordsProcessed":1
}

successful result

{
    "errorsFound":0,
    "WebMethod":"GJRP88J",
    "Option":"update",
    "pdfReport":false,
    "CompanyCode":"01",
    "SubledgerCode":"AR",
    "DateOfRecord":"2024-09-23",
    "ChargeTo":{
      "CompanyCode":"JC",
      "SubledgerCode":"AR"
    },
    "AddTax":true,
    "CreditTaxTo":{
      "CompanyCode":"JC",
      "GLAccount":"00505",
      "DeptCode":"0005"
    },
    "LineItems":[{
        "WarehouseCode":"MAIN",
        "AllocationType":"J",
        "Allocation":"00-001",
        "PartNumber":"0100014",
        "CostItem":"00001",
        "CostType":"M",
        "Qty":2,
        "Serialized":[{"SerialNo":"10"},{"SerialNo":"11"}]
      }],
    "recordsProcessed":2
}